The Spencer/Evans wedding event took place at the Kansas State Alumni Center. The
execution of this event took a tremendous amount of preparation and organization to make sure
everything went according to schedule once installation began. With the event being over 100 miles away
from our main commissary, logistics really came into play.
Once the clients RSVP’s returned the number of projected guests rapidly increased. Our large inventory
became key to the support and ease of this event. We sent over 15 semi loads of equipment that supplied
over a half a football field of tenting, 1,544 feet of sidewall, 430,000 watts of power, 8 commercial
convention ovens, 7075 pieces of silverware, 7425 dishes, 11,633 glasses along with over 20 tent
installers for 10 days. In order to make sure there were no glitches on the client’s big day we even
went as far as adding redundant power so that if one generator were to fail, it would immediately
switch to another generator and not affect the party.
In addition to the assurance from the inventory we also provided additional support through our onsite
staff and management. While installing, our onsite staff learned that the parking lot where we were
building a mega-ballroom was not owned by the Kansas State Alumni Center. Since it was not owned by the
alumni center, it then fell under the jurisdiction of the University, which has a different set of fire
inspectors and controllers. The fire inspectors checked on us daily to deliver us with changes that
would need to be made in order to meet their certification. This involved additional rental support
having to bring in extra exit doors, building extra ramps, adding extra tents, and moving stored
equipment.
Leveling the parking lot was the first task. We built elevated flooring on the asphalt to house the 82
x 100 clearspan. We built a customized liner to fit the tent based on the placement of the lighting
trusses that were specified for us. After the trusses had been placed and the liner was installed on
Thursday, we learned that the trusses were in fact not in the place they were originally intended to
be. We had to react quickly and send in a team of sewer’s and sewing machines to remove the liner on
Friday, re-sew it, and re- install it. They also had to manufacture several new liners for smaller
tents that needed to be added to appease the fire inspector.
The long and narrow patio of the alumni center was completely covered in a series of walkway and clear
top tents to be utilized for the cocktail hour as well as the after party. The tents included a
20’x100’, a 20’x50’ and a 20’x40’, 3 – 10’x30’, and a 10’x60’.
A notable last minute addition was the couples desire to have frosted and personalized event branded
doors. We created this customized look on all 17 glass doors before installation the week of the event.
